Denison council approves Boulders management agreement
/Document to go to golf course board
On Tuesday, the Denison City Council gave its approval to an agreement that would place the management of the Boulders Conference Center with Majestic Hills Golf Course.
City Manager Jessica Garcia said that the agreement will be forwarded to the golf course board for its approval.
Since January, the Boulders Conference Center Commission had been seeking proposals on the operation of Boulders. That search started after the conference center’s former lessee, Chris Polley and his company, WCP LLC, was given a notice to vacate on December 28 for non-payment of rent.
The Majestic Hills Golf Course has been covering the operations of events at Boulders since January, with the agreement that the city would forgive the golf course’s rent and utilities for the lower part of the building.
Requests for proposals were sought for the conference center’s operation.
Under the agreement approved by the council, the city will retain 85% of gross booking revenues received for all events and Majestic Hills will receive 15%.
The city will reimburse Majestic Hills for 105% of the gross labor costs.
Majestic Hills will provide beverage services at events with all labor costs at their own expense. Majestic Hills will retain 100% of the beverage sales.
When finalized, the management period will run from May 1 this year to April 30 next year.
The city and Majestic Hills can agree to extend the management arrangement for additional one-year periods.
The city will retain ownership of the building, furniture, fixtures and equipment, and the property on which the building is located.
The agreement contains language for early termination, 60 days written notice in writing by either party for termination without cause, and 30 days for termination with cause.
Majestic Hills will have control and authority over the day-to-day operations of Boulders Conference Center.
Among other points, the agreement says that Majestic Hills will maintain an event booking calendar and will use the rate schedule established by the Boulders Conference Center Commission. If no event is scheduled at the conference center, Majestic Hills would have permission to use the event for its purpose.
The agreement contains a list of maintenance, improvements and operations that Majestic Hills would be responsible for, as well as insurance requirements.
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